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Trip Planning Board — Big Heart Studios

Big Heart Studios · Private Trip Planning Board

Everything for your upcoming trip will be here — flight and insurance details, the trip budget, documents, and a running log to coordinate. Please do not share your password.

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Trip

Potential Trips

Early conversations that haven't turned into a real trip yet — keep notes here until one's ready to become the real thing.

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Contact

New Contact's Name

Possible Destination

Status

Last Contact

Notes

This is saved on the contact in Airtable — the same Contacts table Partner Care uses.

Admin Login

Incorrect password.

Add New Trip

Trip Name

Destination

Dates

Team Member(s)

Status

Trip Password (for the team to view this trip)

Edit Trip Details

Trip Name

Destination

Dates

Team Member(s)

Overview / Notes

Flight Info

Insurance Info

Budget Total ($)

Budget Raised ($)

Video Call Link (only if this trip needs a different room than the shared default)

Status

Trip Password

Strengths & Skills Survey

For each area, rate yourself 0–5 on two things: how skilled/experienced you are, and how much it's something your heart is drawn to. There are no wrong answers — this just helps plan what to build the trip around.

What kind of work energizes you most on a trip? Anything you'd rather not do, or feel unprepared for?

Travel & Culture Profile

This helps us prepare you well and plan meals safely for the whole team — please be specific on food allergies, they matter for your safety.

Travel Experience

Have you flown before? Yes No

Have you traveled outside the U.S. before? Yes No

Have you experienced a very different culture before (not just tourist travel)? Yes No

Have you been on a mission trip before? Yes No

Countries you've visited (optional)

Comfort Level (0–5)

New foods 3

New culture 3

Food

Food allergies (please be specific — this is for your safety) Any foods you dislike or would rather avoid?

A Few More Things

Any physical considerations we should know about, to help you prepare? (mobility, stamina, chronic conditions, etc.) What are you most nervous about? What are you most excited about?

Propose Call Times

Option 1

Option 2

Option 3

Everyone joins the same call room every time — no link to enter. This clears any previous poll and votes for this trip.